Controlled Substance Program
Overview
The Controlled Substance Program is managed by Environmental Health Services (EHS) under the Chemical Management Unit.
This program provides guidance and resources for researchers and staff who use controlled substances in compliance with
federal and institutional requirements.
Previously, the Controlled Substances Review Committee (CSRC) reviewed protocols, but this process was discontinued because
PIs already receive approval through IACUC, IBC, IRB, or other committees. Instead, EHS maintains an informational database
to ensure PIs are registered and compliant.
Key Responsibilities
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DEA Registration: PIs need to complete the following steps:
- Complete EHS Annual Chemical Management training.
- Add a Chemical Management Project in the EHS portal.
- Add rooms to the Chemical Management Project.
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Add authorized users to the Chemical Management Project:
- Ensure all authorized users complete Chemical Management training.
- Provide Onsite training for handling, storage, and documentation requirements.
- Apply for DEA Registration Number.
- Prepare for the DEA site audit.
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Once approved and annually, update DEA registration details via
EHS DEA Project:
- Registration Number
- Issue Date
- Expiration Date
- Drug Schedules
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Record Keeping: Maintain accurate inventory and usage logs for at least three years
(see section-1304).
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Tracking & Disposal: All orders, receipts, uses, transfers, and disposals must be documented using EHS forms and reported in the Chemical Management portal.
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Authorized Users (Co-PIs/Delegates and Users):
- Complete ~/WTrainReg/ClassSignUp.aspx#7EHS Annual Chemical Management training.
- Submit to PI DEA Employee Screening Statement.
- Add authorized users to the PI’s Chemical Management Project.
- Take PI's specific Onsite training for handling, storage, and documentation requirements.
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Tracking & Disposal: All orders, receipts, uses, transfers, and disposals must be documented using EHS forms and reported in the Chemical Management portal.
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Ordering (PIs or Authorized Users): All orders must be placed through Kuali using object code 6230.
P-cards cannot be used.
Forms & Resources